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Indiana: what an unlicensed TC can do

What Indiana's rules say about unlicensed transaction coordinators, what needs a license, and why explaining a contract outside the brokerage is off limits.

Last reviewed October 2026 from Indiana Administrative Code. Indiana contract deadlines →

Yes, you can work as a TC in Indiana without a real estate license.Stick to administrative work under a licensed agent and their broker, and leave anything that needs a license to them. Here's where the line is.

What you can do without a license

Indiana's rule puts the duty on brokers: "Brokers may not allow an unlicensed assistant to perform any act that would require licensure under IC 25-34.1-3-2" (876 IAC 8-1-7), and a broker may not "allow such an unlicensed person to perform any of the acts that require a license" (876 IAC 8-1-12).

You can do (no license needed)

  • Prepare promotional materials or ads, if the supervising broker reviews and approves them.
  • Answer questions about a listing's list price, address, property features or geographic directions.

Needs a license

  • For pay, sell, buy, trade, exchange, option, lease, rent, manage, list or appraise real estate, or negotiate or offer to do any of those things (IC 25-34.1-3-2).
  • Show real property.
  • Answer questions about listings beyond list price, address, property features or directions.
  • Discuss or explain a contract, listing, lease, agreement or other real estate document with anyone outside the broker's company.
  • Conduct open houses.
  • Make telemarketing or canvassing calls to set appointments to seek listings.
  • Negotiate or agree to any commission, commission split, management fee or referral fee for a broker.
Indiana lists only what you may not doThe Indiana Real Estate Commission's rule doesn't list tasks an assistant may do. It lists what a broker may not let an unlicensed assistant do, including: "Discuss or explain a contract, listing, lease, agreement, or other real estate document with any person outside the broker's broker company" (876 IAC 8-1-7(4)). Ask your managing broker what you may handle, and send anything about terms to your agent.

A practical example

You can:
The buyer's agent asks for the listing's address and directions to the property. You can send them.
Refer to the agent:
The seller asks you what the inspection response clause in the purchase agreement means. Send it to your agent.

Staying on the right side of the rules

Who needs a license

"No person shall, for consideration, sell, buy, trade, exchange, option, lease, rent, manage, list, or appraise real estate or negotiate or offer to perform any of those acts in Indiana ... without a license" (IC 25-34.1-3-2(a)).

Brokers can't use unlicensed people for licensed work

"A broker shall not knowingly associate with any unlicensed person who is required to have a license, or allow such an unlicensed person to perform any of the acts that require a license" (876 IAC 8-1-12).

Penalties

A person who "performs the acts of a broker without a broker license" commits a Class A infraction. The court adds to the fine any fee or compensation earned, and each transaction is a separate offense (IC 25-34.1-6-2).

How Closima handles it

Closima asks whether you hold an Indiana license. If you don't, purchase agreements and addenda go to your agent with a link: they check every value and complete the form, and Closima records that a licensee completed it. If you do, you fill them in yourself and send them to your agent for approval before they go out. Everything else (deadlines, documents, emails, other forms) works as usual.

Thinking about a license?

You don't need one to work as a TC in Indiana. A license lets you also do the work in the "Needs a license" column, under a broker. Here's what's involved:

Indiana's first license is the broker license (Indiana has no separate salesperson license). You complete a 90-hour broker pre-licensing course, pass the national and state exams through Pearson VUE, and apply through MyLicense One with your course completion and score report. To be active, a broker company or managing broker must approve your association. New brokers must complete 30 hours of post-licensing education within two years. How to apply.

Quick answers

Do you need a license to be a transaction coordinator in Indiana?

No. You can work as a TC in Indiana without a real estate license. Stick to administrative work under a licensed agent and their broker, and leave anything that needs a license to them.

Can an unlicensed TC fill out a purchase agreement in Indiana?

Indiana's rule doesn't say whether an assistant may fill in a purchase agreement and bars explaining contracts outside the brokerage, so leave completing them to the licensee.

What can an unlicensed TC do in Indiana?

Prepare promotional materials or ads, if the supervising broker reviews and approves them; answer questions about a listing's list price, address, property features or geographic directions.

What needs a real estate license in Indiana?

For pay, sell, buy, trade, exchange, option, lease, rent, manage, list or appraise real estate, or negotiate or offer to do any of those things (IC 25-34.1-3-2); show real property; answer questions about listings beyond list price, address, property features or directions; discuss or explain a contract, listing, lease, agreement or other real estate document with anyone outside the broker's company; conduct open houses.

How do you get a real estate license in Indiana?

Indiana's first license is the broker license (Indiana has no separate salesperson license). You complete a 90-hour broker pre-licensing course, pass the national and state exams through Pearson VUE, and apply through MyLicense One with your course completion and score report. To be active, a broker company or managing broker must approve your association. New brokers must complete 30 hours of post-licensing education within two years.

Resources

Questions about what's allowed? Ask the regulator: Indiana Real Estate Commission (Indiana Professional Licensing Agency), 317-232-2960, [email protected].

Source: Indiana Administrative Code, 876 IAC 8-1-7, Unlicensed assistants; functions; responsibility of broker (Indiana Real Estate Commission) (Filed May 22, 2014, effective July 1, 2014; readopted 2020 and March 21, 2024).

Buying or selling a home yourself? These pages are for people who work in real estate. Work with a licensed agent or a real estate attorney.

General information, not legal advice. Rules change, and your broker's policies may be stricter: confirm your duties with your supervising broker and your state's real estate regulator.

See also: Indiana contract deadlines · TC duties, licensed and unlicensed · How to become a transaction coordinator

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